Harness the Power of Outlook Search Folders
Posted on | April 3, 2009 | No Comments
One of the aspects of Outlook that I like is the ability to customize it’s interface to suit my own tastes. And one way I do that is by using Search Folders extensively. You may or may not have noticed that Outlook creates a few search folders by default:
For Follow up
Large Mail
Unread Mail
Here’s my take on expanding this list to include a few more that I use day to day:
Today
Yesterday
Unread Yesterday
This Week
Unread This Week
Last Week
Unread Last Week
Once you realize how easy it is to create your own custom folders you’ll realize how limitless and addictive using Search Folders can be.
From the folder list in the Navigation Pane, scroll to the bottom to locate the Search Folders. Right click Search Folders then New Search Folder. The pop up menu lists some ready made Search Folders including one that I use – Mail received this week. However, we’ll scroll to the bottom of the list and select Custom. To select our criteria we’ll click on the Choose button. Rather than type in a Name for your custom Search Folder at this point we’ll click the Criteria button, select our Criteria and then come back to match our Name to fit our selections. Let’s create a search folder to display all our unread mail from last week. Click the Criteria button and on the Messages tab change the Time to received last week. Now click on the More Choices tab and put a check next to Only items that are: unread. Click OK and we’ll now give it a name of Unread Last Week. Click OK again and not only will we now see our new custom Search Folder in the Navigation Pane but it will immediately begin searching for unread mail from last week. It’s that simple and now you can build your own custom search folders to suit your own needs and quickly gain an upper hand in controlling the avalanche of mail that many of us deal with day to day.
Note: You can safely Delete a search folder with a simple right click > Delete…
Tags: Avalanche > Bottom Of The List > Choices > Custom Folders > Custom Search Folders > Customize > Delete > Folder List > Interface > Navigation Pane > New Folder > Outlook > Pop Up Menu > Search Folder > Tastes > Unread Mail
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